There is an opening within Evox Therapeutics for a generalist office administrator. The successful candidate would be responsible for various administrative tasks, including but not limited to booking travel arrangements for senior leadership, arranging internal and external training days/meetings as well as arranging refreshments where needed. The Office Administrator will work directly within the Operations team, whilst supporting the People and Culture team and the CEO.

KEY ACCOUNTABILITIES

Liaise with internal stakeholders and external companies to organise refreshments large and/or external meetings.
Co-ordinate taxis for external visitors when required.
Collaborate with the Company Travel Agent and use the Corporate Traveller system to arrange travel for all employees.
Purchase goods and services using the company purchasing system (Amici) and following established purchasing policies.
Manage conference bookings and colleagues’ attendance at awards functions.
Order and maintain levels of office supplies and refreshments.
Support the administration of Health and Safety processes as required, including the organisation of training and scheduling machine maintenance.
Attend to the Reception, welcoming visitors, receiving parcels and answering the phone
Co-ordinate the administration of the Private Health, Life Assurance and any other benefits platforms.
Administrate the HR Information and applicant tracking systems, taking full responsibility for maintenance and updating as appropriate.
Administrate the monthly payroll, in collaboration with the Finance department.
Support the onboarding and offboarding of employees, including the delivery of the HR induction.
Support the CEO with diary management and ad hoc requests.

PERSON SPECIFICATION

The Office Administrator will:

Have a strong administrative background which will allow them to excel in this position.
Have a ‘can do’ attitude and will be happy to roll up their sleeves and assist with a variety of duties and be fully flexible in their approach to work.
Enjoy reviewing processes and implementing changes that will make them more efficient.
Be Highly organised
Be self-sufficient and with a meticulous attention to detail,
Have excellent communication skills with a strong customer focus.

Experience & knowledge

Essential:

Demonstrable administrative experience
Good understanding the Microsoft Office package
Office based experience
Proven experience implementing and improving administrative processes
Able to work on own initiative, but also to seek guidance/refer upwards where necessary

Desirable:

Experience within the biotech industry
Experience using the Corporate Traveller system

Job type: Fixed term (maternity cover), part time hours over 5 days a week

Evox Therapeutics jobs

Office Administrator (Maternity Cover)